Vendor Agreements: Avoiding the GDPR Administrative Nightmare

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By Marie Korman, J.D.- Freelance Writer

The compliance deadline for the EU General Data Protection Regulation (“GDPR”) is right around the corner. As companies scramble to meet the May 25, 2018 deadline, it may be tempting to quickly sign contractual amendments received from vendors to achieve GDPR. compliance. To avoid an administrative nightmare in managing GDPR commitments within vendor contracts, it is best to take a strategic approach from the very start.

The Problem

Companies that engage vendors for services that involve data hosting or processing of any kind and which might include the capture of EU resident’s data, will need a strategy for bringing their vendor contractual agreements into compliance. When companies engage multiple vendors, it means each one is likely to want a slightly different set of contractual terms. This presents an important problem when legislation like GDPR, requires companies respond shortly after a trigger event transpires. Varying terms means having to look up the corresponding contractual GDPR commitments each time an incident happens. This can waste valuable time and put companies at risk of fines and penalties.

The Solution

Companies should establish their own standard GDPR contract amendment or standalone agreement. This allows a company to set a single standard and utilize it with their entire vendor pool. A standard contract amendment would be a practical approach for companies who have multiple vendors but tend to have a single master agreement that governs all of the individual services received. A standalone agreement would be the best approach for those companies who have multiple vendors and several different contracts with each. The standalone agreement would provide protection and continued GDPR compliance when termination of individual contracts or signing of new agreements occur.

 When drafting a standardized GDPR contract amendment or standalone agreement a company should engage their Legal, Risk, and Procurement teams to ensure appropriate input from all vantage points. It is best to establish an agreed upon governance approach, so that it is clear which team will take responsibility for maintaining the GDPR template agreement and what role each team will play when the need for updates arise. Be sure to incorporate a version control process and historical archive in which to store previous versions. This can be important in the event of an audit, as the auditor may to ask to see a copy of the prior GDPR agreement.

The Benefits

Having consistent GDPR contractual terms will drive speed in responding to data incidents or inquires. Additionally, it will lower the cost associated with the administration of GDPR contracts, by limiting the number of GDPR templates needing maintenance. If revisions to the legislation occur in the future (which is likely) updates will consist of revising a single document and distributing it to the entire impacted vendor pool. It will also allow for a few individuals within a single organization to develop an expertise with the GDPR template, making the approval process for minor revisions requested from vendors faster.

The Result

A low cost, low maintenance, streamlined administrative approach for GDPR vendor commitments.

For more information about GDPR see https://ico.org.uk/for-organisations.

2018 New Emerging Children’s Writers

Do you know what the best thing is about a new children’s author? They bring the possibility of discovering a new book your kids fall in love with and the chance to fall in love with an author they will follow for decades. Here are some great new children’s authors who are making their debut in 2018.

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Follow Antalaya at: Pinterest: @AntalayaIsrael1220, Instagram: @TheOnlyAntalaya,        Facebook: @antalaya.israel

Debut Book: How Sunny the Skunk Found His Smell

Expected Book Release Date: July 2018

Where to Find It: Amazon, Barnes & Noble

What You Should Know About Antalaya:     

How She Became a Writer– While attending Humanities High School, she found her passion for writing in her children’s literature class where she first wrote “How Sunny the Skunk Found His Smell”. Later in life she would have a chance meeting with Joy Thomas Anderson, an illustrator, resulting in the opportunity to finally bring her story to market.

What Makes Her Writing Unique– She believes in short simple children’s stories that are easy for kids to memorize like the mother goose stories of old. Antalaya explains further, “Sunny is a young boy just trying to fit in and make friends. My book is unique because it uses a fairy-tale format, while addressing a serious concern kids have today, which is wanting to fit in with others and feeling different, alone and without a “smell”.

One Thing That Might Surprise You to Know– Antalaya created the Sunny the Skunk character based upon her own experience as a child. “I didn’t grow up having money and sometimes I felt alone because my family couldn’t afford the latest sneakers or jackets that were in style.”

What Readers Can Expect Next– She hopes to turn How Sunny the Skunk Found His Smell into a series. So be on the lookout for more adventures of Sunny the Skunk!

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Follow Stephanie at: Twitter: @AuthorSGrey, Facebook: @AuthorSGrey Website: https://www.stephaniegreybooks.com

Debut Book: The Jenson Adventures: The Ghost of Crow Island

Expected Book Release Date: Available Now

Where to find it: https://gremlincreative.com

What You Should Know About Stephanie:  

How She Became a Writer– Stephanie’s been writing since she was kid. She loved writing short stories and even wrote a fictional newspaper called The Oracle that she handed out for fun in middle school.

What Makes Her Writing Unique– In her own words, “My middle grade book stories are simple and traditional, which I don’t think you see often these days. The kids love and respect their parents and the parents are involved in their kids’ lives.

One Thing That Might Surprise You to Know– She lives in Hawaii but the ocean terrifies her. Stephanie said, “I’ll sit by the ocean and read, but I will not dip a toe in the water!”

What Can Readers Expect Next? – Stephanie indicated while she does hope to continue The Jensen Adventures as a series, she is currently finishing some adult book projects. Her post zombie apocalypse book, Division Tennessee will be available in June, so be sure to look for it.

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Follow Erin at: Twitter: @erinspaulding10,  Instagram: espaulding1974,  Facebook: @erinmspaulding,       Website: http://www.erinspaulding.com

Debut Book: Eden’s New Friend

Expected Book Release Date: Available Now

Where to Find It: Amazon

What You Should Know About Erin:   

How She Became a Writer– Sadly, she lost her mother at age 5. School officials thought it would be beneficial for her to keep a journal so that she would have a “safe” outlet for her and emotions. Erin stated however, “I found myself turning it into a challenge to see what completely ludicrous scenarios I could create.” Later, as her children got older, she realized she needed to find another focal point for her attention, which had been exclusively her children, up to that point. It was at this point, that she decided to take the courageous leap, of transitioning into a writer, as an adult.

What Makes Her Writing Unique– Her writing is based on her own experiences raising her three children, over the past 20 years. Her vast experience means her stories will resonate with most kids, as well, as their parents. Nothing draws readers in better than real life experiences, that are totally relatable.

One Thing That Might Surprise You to Know– She is terribly afraid of heights.

What Can Readers Expect Next? – More adventures featuring Eden! Erin has already penned the next two books in the Eden series, “Eden Visits the Orchard”, and “Eden’s Bad Day” and hopes to have the next book available by August.

Introducing Antalaya Israel

Earlier this year, I was lucky enough to cross paths with writer Antalaya Israel. She was looking for assistance with publishing her first children’s picture book, How Sunny the Skunk Found His Smell.

After hearing the storyline, I, Joy Thomas Anderson and Frieda Raj, each immediately signed on to the project.

I am so excited to share that How Sunny the Skunk Found His Smell is on the calendar for release in July.

If you would like to learn, more about Antalaya, including how she got her start as a writer, see my “Who I Am Following” page. You will find many other great writers there as well.

3D SM Release